Web Content Display

Library Policies


 
Membership Fee        

            UniKL Students and Staff

Category (Students & Staff)

Annual Fee (Reference)

Annual Fee (Loan)

Facilities

  1. UniKL FT Students
  2. UniKL PT Students
  3. UniKL PG Students
  4. Academic & Administrative staff/ Tutors (contract/ temporary)
  5. Academics/ Tutors (Part Time)
  6. General staff

Free

Free

  • All Collections and Service
  • Loan ( as depicted under item 2)

 

  

External members

Category

Annual Fee (Reference)

Annual Fee (Loan)

Facilities

a. Academics/ students from other Institutions (PERPUN members)

 Free

 RM 400.00

  • All Collections and Service
  • Loan – 2 items, 2 weeks (OS only)

 

  1. Academics/ students from other Institutions (NOT PERPUN members)

 RM 100

 RM 500.00

  • All Collections and Service
  • Loan – 2 items, 2 weeks (OS only)

 

  1.  Institutions/  Corporate  Members

    (10 members)

 RM 1,000.00

 RM 2,000.00

  • All Collections and Service
  • Loan – 2 items, 2 weeks (OS only)
  1. Individual

 RM 100.00

 RM 500.00

  • All Collections and Service
  • Loan – 2 items, 2 weeks (OS only)

 

 

e. UniKL Retirees

 Free

RM 100.00

Life time

  • All Collections and Service
  • Loan – 2 items, 2 weeks (OS only)

 

  1. UniKL Alumni

 Free

 RM 500.00

  • All Collections and Service
  • Loan – 2 items, 2 weeks (OS only)

 

  1. Daily Members

 RM 20

           -

  • All Collections and Service

   (OS only)

 


1.  Loan eligibility for Library Materials

Category

Loan Facilities (No. of Books / Duration)

 

General Collection

Red Spot Collection

Student

 6 books / 2 weeks

 1 book / 1 day

Part Time Student

 2 books / 2 weeks

 1 book / 1 day

Postgraduate Student

 12 books / 1 month

 1 book / 1 day

Lecturer/ Management Staff

 12 books / 1 month

 1 book / 1 day

Part Time Lecturer

 2 books / 2 weeks

1 book / 1 day

Staff

 6 books / 2 weeks

1 book / 1 day

Alumni

 2 books / 2 weeks

              -

 

 1.2 Interlibrary Loan (ILL)

The library can obtain materials which are not in our collection from other libraries, whether through Inter branch loan, Libraries of Local Public Institution of Higher Learning, Private Institution of Higher Learning, Government Department / Ministries & other bodies. UniKL Library offers ILL and Document Delivery services to facilitate library users as well as library member
Notes: SPP Agreement
 

1.2.1  ILL Entitlement

Category

Fee

Loan Facilities (No. of Books / Duration)

Privileges

UniKL Branches

Free

No. of book according to user category (refer to loan eligibility)

  • All Collections (OS only)

 

External members

(Other libraries)

Photocopy service charges and postage only.

4 books / 1 month - (can be extended upon request)

  • All Collections (OS only)

 

 

2. Responsibility of Borrowers

Items charged out on a personal identification card remain the responsibility of the individual named on that card. All eligible borrowers are expected to have a current address and latest phone number in the patron record.

2.1 Books can be renewed in person or twice over the online (or telephone) provided there is no requestor.

2.2 Borrowers are responsible for recalls at all times, they should make arrangements for responding to the recall and the prompt return of the item(s) to the Library.

2.3 Borrowers are responsible for returning materials on time and in good condition, without evidence of defacement, mutilation, or water damage.

2.4 As a reminder to borrower, a date-due slip is placed in all materials.

2.5 Library materials should be returned to a staff member at the Circulation Counter located on the 14th floor or they can be dropped in the book drop located at the entrance of the library.

 2.6 When materials are overdue/ lost/ damage and/or fines are not paid, fines and penalty will be imposed to the respective borrower. (Please see item 5, 6, 7 and 8 for details).

 

3. Damage item

  1.  A full-time library staff member will determine the extent of an item's damage. Damage can include, but is not limited to, water damage, stains, writing or highlighting, burns, missing pages, broken spine, or scratches.
     
  2.  Borrowers will be charged an RM30.00 fee for each badly damaged item needing repairs.

     

4. Fines imposed for late materials

  • Grace periods of 1 day for student and 3 days for staff are allowed before any fines are imposed.
  • Counter staff need to list down all late borrowers before the end of every semester. A copy of the record should also be sent to academic/ admission for further actions and penalty to be imposed.

  

      4.1 General / Open Shelf

  4.1.1 UniKL Students and Staffs

  •    RM 0.20 per book per day late
  •    RM50.00 maximum late fee

 

  4.1.2 External Members

  •    RM 1.00 per book per day late
  •    RM50.00 maximum late fee

 

4.2 Reserve materials/ Red Spot

  • RM 0.20 per hour
  • RM 50.00 maximum late fee

 

4.3 Research Materials

  • Lost books:  cost of replacement (current price of books ) plus RM20.00 administrative fee
  • Late fee ( if any)  as stated in 6.1
  • When all the above are not paid library deserve the rights to inform HCM to deduct the staff salary as per cost stated

     

4.4 Interlibrary Loan Materials

  • Individual/member from other libraries who has overdue materials (more than 3 months) will be blacklisted from getting the privilege in the future.

     

5. Lost Materials

An item will be considered lost when

  • Findings are reported after library stock taking activity
  • Reported by borrower
  • Reported by user and searching has been done  3 times over a period of 1 month

 

5.1 Fines imposed for lost materials

  • Lost books:  cost of replacement  (current price of books ) plus RM20.00 administrative fee plus late fee  for each book as stated in item 6.1
  • Lost discussion room key: cost of replacement as per cost stated.


    5.2 Payment procedure for lost items
    5.2.1     Borrower needs to fill in a payment slip (3 copies) available at the Library counter
    5.2.2     Counter staff will fill in the amount need to be paid
    5.2.3     The borrower needs to bring the form to Finance Department and pay the amount due.
    5.2.4     Finance Department will produce payment receipt to the borrower.The borrower needs to return copy 2 and 3 (of the        payment receipt) to the   library for library record purposes.

 

6. Barring procedure

 

  1. Library Counter staff will list down all borrowers who recorded unsettled overdue/ lost and/or fines before the end of every semester.
  2. Any borrower who have recorded lost item or fines exceeded RM 50.00 will be suspended from loan privilege until they settled the amount due.

6.3      For final semester students, they will need to get clearance from library counter. Any borrower who recorded lost item or fines exceeded RM 50.00, a hold will be placed on the student's record and this will block registration for graduation and the release of transcripts.

 

     7.  Appeal

If a borrower wishes to appeal against any penalty imposed on him/her, he/she may do so by informing the counter staff and by completing an Appeal Form available at the counter.

 

Please note that the following are NOT acceptable reasons for appealing a fine.

  • Lack of knowledge of loan regulations
  • Failing to note due dates
  • Failing to renew on time
  • Failing to read overdue notices put on Library notice board
  • Failing to receive reminder notices, either electronically or by mail

 

Appeals for the reasons above will NOT be considered.

8.1 Appealing Process

      8.1.1     If a borrower wishes to appeal, he/she need to fill up an appeal form available at the circulation counter.

   8.1.2     Complete and submit the appeal form and attach any supporting documents, (for example, a doctor's certificate to accompany an appeal on medical grounds).

   8.1.3     Many appeals often entail a comprehensive search of book stacks and online records over several days.

  8.1.4      Serious cases which could not be solved at the library management level will be extended to the University Academic Committee (UAC). Response of the UAC will be communicated to the borrower within 7-10 working days after the meeting.